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What is SoundScan, why does it matter, and how do I register with it?
SoundScan is a tracking system operated by the MRC Data, that tracks sales of music and music video products throughout the United States and Canada. Any music product that carries a UPC or EAN barcode and ISRC code is eligible to be tracked by SoundScan. According to their website, “Sales data from point-of-sale cash registers is collected weekly from over 14,000 retail, mass merchant and non-traditional (on-line stores, venues, etc.) outlets. Weekly data is compiled and made available every Wednesday. SoundScan is the sales source for the Billboard music charts.”
In order to have a chance at making the Billboard music charts, any release must be registered with SoundScan using UPC number (for the whole album) and ISRC codes (for the individual tracks). Without registration, the sales figures will not be counted, and will remain invisible to the system.
At the time of this FAQ’s publication, SoundScan registration is still free of charge.
Only after you have your codes purchased, can you start the registration of your album, audio tracks, and videos.
Album Registration
Here you will have to enter the UPC/EAN Code of your album, label details, and release information.
You will notice that the fields “Label:” and “Distribution Company:” are marked as required. We have spoken to SoundScan about the fact that many of our independent artists do NOT have a label and/or a distribution company. In that case, SoundScan would like you to write the word “Independent” in those fields.
Most people are confused by the “Config Detail Type” field under the "Add New UPC/EAN Code" section of the form. Remember, you can associate one UPC/EAN Code with one type of product, for example with a CD Album, or with a Digital Album for download. So, if you want both your products (CD and Digital Album) to be registered in SoundScan, you will need 2 different UPC/EAN Codes.
Please note, if your phone number is from outside the USA, Canada, or Caribbean and does not conform to the xxx-xxx-xxxx format, SoundScan asks that you enter “000-000-0000” in the required telephone number field.
It is important to know that here you will need BOTH the ISRC Code for the track you are registering AND the UPC/EAN Code of the album or single associated with this track. You should make a separate registration for each track you want to register.
You will notice that the fields “Label:” and “Distribution Company:” are marked as required. We have spoken to SoundScan about the fact that many of our independent artists do NOT have a label and/or a distribution company. In that case, SoundScan would like you to write the word “Independent” in those fields.
SoundScan would like you to use the UPC you assigned to your Complete Album Download version of your album - NOT the UPC from the physical Audio CD version - on their ISRC registration form.
If you only have a CD version of your album and DO NOT plan to release your album as a Complete Album Download then you would only have the one UPC Code on the CD itself. SoundScan does make an exception in this case and will allow you to use CD's UPC Code on their ISRC registration form.
Please note, if your phone number is from outside the USA, Canada, or Caribbean and does not conform to the xxx-xxx-xxxx format, SoundScan asks that you enter “000-000-0000” in the required telephone number field.
Music Videos are registered in the same way and on the same form as individual audio tracks.
It is important to know that here that videos, per ISRC rules, require their own ISRC Code. (Do NOT use the ISRC from the audio track or you will be creating a duplicate registration that will conflict with your audio.) Also, the form requires both an ISRC and a UPC/EAN Code of the album or single associated with this video. (We recommend getting the video its own UPC.)
You will notice that the fields “Label:” and “Distribution Company:” are marked as required. We have spoken to SoundScan about the fact that many of our independent artists do NOT have a label and/or a distribution company. In that case, SoundScan would like you to write the word “Independent” in those fields.
Please note, if your phone number is from outside the USA, Canada, or Caribbean and does not conform to the xxx-xxx-xxxx format, SoundScan asks that you enter “000-000-0000” in the required telephone number field.
DVDs are registered on the same form as albums. Simply find the drop-down option “Format Type:” and select VIDEO.
Then you will have to enter the UPC/EAN Code of your DVD, label details, and release information.
You will notice that the fields “Label:” and “Distribution Company:” are marked as required. We have spoken to SoundScan about the fact that many of our independent artists do NOT have a label and/or a distribution company. In that case, SoundScan would like you to write the word “Independent” in those fields.
Please note, if your phone number is from outside the USA, Canada, or Caribbean and does not conform to the xxx-xxx-xxxx format, SoundScan asks that you enter “000-000-0000” in the required telephone number field.
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